Healthcare

HR and payroll designed for healthcare teams

Manage clinical and support staff across wards, clinics and sites, with shift-based attendance, licence and certificate reminders, and payroll that handles allowances and overtime.

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Attendance
Shift-based
Expiry reminders
Licence
Facilities and wards
Multi-site
Statutory deductions
Automatic

Built for healthcare

People operations for round-the-clock care

Hospitals and clinics run on rotating shifts, strict documentation and staff spread across sites. OnTap keeps all of it organised so your teams can focus on patients.

  • Doctors, nurses and support staff in one system
  • Practising licences and certificates stored with expiry reminders
  • Shift-based attendance with biometric and mobile clock-in
  • Overtime, night and on-call allowances in payroll
  • Audit trails for inspections

Features

Everything you need, nothing you don't

  • Shift attendance

    Track clock-ins against shifts across wards and facilities.

  • Licence reminders

    Store practising licences and certificates and get alerts before they expire.

  • Allowances & overtime

    Night, weekend and on-call allowances calculated in payroll.

  • Multi-site structure

    Manage staff across hospitals, clinics and departments.

  • Leave cover

    See who's away before approving annual, sick or study leave.

  • Audit trails

    Every HR and payroll change logged for inspections.

Per ward
Visibility

Across facilities

Automatic
Reminders

Before licences lapse

Shift-based
Attendance

Biometric and mobile

Logged
Changes

Inspection-ready

Payroll precision

Payroll as complex as your rosters

Allowances, overtime and statutory deductions are calculated on every run, with costs visible per department.

  • Shift allowances

    Night, weekend and on-call rates applied automatically.

  • Statutory deductions

    PAYE, NSSF, SHIF and Housing Levy on every run.

  • Department budgets

    Track payroll cost against budget per department.

  • Cost reports

    Payroll cost by ward, department and site.

Simple implementation

Get your healthcare team set up in 4 steps

We'll help you map your facilities and import your staff so your first payroll runs within days.

  1. 1

    Map your facilities

    Add hospitals, clinics, wards and departments.

  2. 2

    Import your staff

    Bring in staff records, licences and pay details.

  3. 3

    Set up payroll

    Configure allowances, overtime rules and statutory contributions.

  4. 4

    Run operations

    Staff clock in, request leave and get payslips; HR keeps full oversight.

Built for the demands of healthcare

Accurate payroll, verified attendance and up-to-date licences, so the people caring for patients are looked after too.

  • Shift attendance
  • Licence reminders
  • Allowances & overtime
  • Multi-site structure

Explore more

More in By industry

Run your healthcare workforce on OnTap

Shift attendance, licence reminders and payroll in one workspace.

Start free trialBook a demo
  • 14-day free trial
  • No credit card required
  • Set up in under 30 minutes