A workforce operating system for African SMEs
Run your entire business on OnTap.
The AI-powered HR operating system unifying payroll, attendance, tasks, compliance and digital identity for modern African and emerging-market businesses.
Your workforce. Your processes. One workspace.
- 14-day free trial
- No credit card required
- Registered with Kenya's ODPC
Payroll run · October 2026
Ready for approval
Employees
128
Gross pay
KES 12.4M
Time to run
4 min
vs 8 hrs manual
Statutory deductions
- PAYE Calculated
- NSSF Calculated
- SHIF Calculated
- Housing Levy Calculated
- NITA Calculated
Trusted by growing teams and partners across Africa
One platform
Everything your people team runs on, in one workspace
OnTap replaces separate payroll, HR, attendance and operations tools with one connected system. Data entered once flows everywhere.
Payroll that calculates, files and pays
Run payroll for your whole team in minutes. Every statutory deduction is calculated, every payslip delivered, and every payment tracked against your budgets.
- PAYE, NSSF, SHIF, Housing Levy and NITA
- Payslips by email, portal and app
- Bank and mobile money disbursement
- Budgets and a full transaction ledger
Payroll run · October 2026
Ready for approval
Employees
128
Gross pay
KES 12.4M
Time to run
4 min
vs 8 hrs manual
Statutory deductions
- PAYE Calculated
- NSSF Calculated
- SHIF Calculated
- Housing Levy Calculated
- NITA Calculated
One source of truth for every employee
Staff records, leave, performance and your organisation structure live together, so HR stops chasing spreadsheets and email threads.
- Digital staff records and contracts
- Leave policies with approvals
- Goals, reviews and feedback
- Departments, branches and reporting lines
People directory
128 employees- Active
Amina Otieno
Finance Lead · Finance
- Active
Brian Kamau
Software Engineer · Product
- On leave
Faith Wanjiru
Store Manager · Retail
- Probation
Kevin Mutua
Field Sales · Sales
Attendance you can trust, flowing into payroll
Biometric devices, GPS mobile clock-in and shift rosters feed straight into overtime and pay, with no re-keying.
- ZKTeco fingerprint and face devices
- GPS and geofenced mobile clock-in
- Shifts, overtime and timesheets
- Unified team calendar
Present today
94%
+2.1% vs last wk
Late arrivals
3
On leave
6
This week
Run the rest of the business from the same workspace
Assets, vehicles, stock, documents and company announcements sit alongside your people data, with every change on the record.
- Assets, fleet and stock tracking
- HR documents with expiry reminders
- Announcements with read receipts
- Audit and system logs
Operations overview · Nairobi HQ
214
Assets assigned
12
Vehicles
96%
Policy read rate
- Laptop returned by K. Mutua at offboarding
- KBX 482Y service due in 5 days
- Leave policy update acknowledged by 123 staff
- 3 contracts expiring next month
- Payroll settings change logged
Tasks, calendar and an AI assistant built in
Plan work, see every deadline in one calendar and ask the AI Assistant for answers drawn from your own HR data.
- Projects, tasks and Kanban boards
- One calendar for leave, shifts and deadlines
- AI Assistant for HR questions
- Web portal and Android app
Q4 goals · Sales team
Grow Nairobi revenue to KES 60M
78%Open 2 new branches in Mombasa
50%Reduce customer churn below 4%
92%
Kenyan compliance
Every statutory deduction, handled on every run
Global HR tools treat Kenya as an afterthought. Ontap was built in Nairobi, so local payroll law is the core of the product, not a plug-in.
Rates update automatically. When the law changes, as with the move from NHIF to SHIF, your next payroll already reflects it.
PAYE
Graduated income tax with reliefs applied, plus P9 forms and monthly P10 returns for KRA iTax.
NSSF
Tier I and Tier II contributions under the NSSF Act 2013, for employee and employer.
SHIF
Social Health Insurance Fund contributions to the Social Health Authority, which replaced NHIF.
Housing Levy
Affordable Housing Levy deducted from employees and matched by the employer on every run.
NITA
The monthly employer training levy, tracked per employee so nothing is missed.
Data protection
Ontap is registered with Kenya's ODPC and built around the Data Protection Act 2019.
Payroll Wallet
Fund once. Pay everyone in minutes.
Top up your Ontap wallet and disburse salaries to every bank account and mobile money wallet in one approval, instead of uploading bank files and reconciling for days.
- Bank transfers and M-Pesa in one run
- Automatic reconciliation against payroll
- Multi-level payroll approvals
Wallet balance
KES 12,480,000
Amina Otieno
Bank · Equity
KES 184,200
Paid
Brian Kamau
M-Pesa
KES 96,450
Paid
Faith Wanjiru
Bank · KCB
KES 72,800
Paid
Kevin Mutua
M-Pesa
KES 58,300
Paid
Employee experience
Self-service your team will actually use
Employees download payslips and P9 forms, request leave and clock in from the Ontap Android app or web portal, so HR answers fewer of the same questions.
- Payslips and P9s on demand
- Leave requests with live balances
- Mobile clock-in with GPS
Good morning,
Faith Wanjiru
October payslip
Ready to view
Paid to M-Pesa & bank
Leave balance
14 days
Clocked in
07:58
Time & attendance
From the front door to the payslip, automatically
Connect ZKTeco biometric devices or use GPS clock-in for field teams. Hours, lateness and overtime flow straight into payroll, so there's nothing to reconcile at month-end.
- Fingerprint, face and RFID devices
- Shift rosters across branches
- Overtime calculated into pay
Present today
94%
+2.1% vs last wk
Late arrivals
3
On leave
6
This week
Ontap AI
AI that does the HR busywork, so your team doesn't have to
Built into the workflows you already run, not bolted on as a chatbot.
Payroll anomaly detection
Ontap AI flags unusual entries, such as a doubled allowance or a missing deduction, before you approve the run.
Flagged before approval
Overtime for K. Mutua is 3.2× his 6-month average
AI Assistant
Employees and managers ask HR questions in plain language and get answers drawn from your own leave, payroll and policy data.
Answered
Faith has 14 days of annual leave left this year
Attrition and performance insights
Spot flight risk, burnout and top performers early from attendance, feedback and goal data you already have.
Insight
Retail team engagement down 8% since July
Solutions
Built for the way your organisation works
From a 10-person startup in Westlands to a multi-branch retailer across East Africa.
Also built for
Integrations
Works with the tools you already use
Sign in with Google or Microsoft, schedule interviews on Zoom, pull attendance from biometric devices, and build anything else on the Ontap API.
Awards & recognition
Award-winning, built in East Africa
Africa's most trusted workforce operating system for SMEs, recognised for HR, payroll and workforce technology across the region.
Proud winner
Best HRTech & Enterprise Software Consultancy 2026 – East Africa
Awarded by MEA Business Awards 2026
Recognising Belfor Tech Consultants and OnTap Global Workspace for delivering HR, payroll, compliance and workforce technology to businesses across the region.
Security & privacy
Your people data deserves bank-grade protection
ODPC registered
Registered with Kenya's Office of the Data Protection Commissioner.
Encrypted in transit and at rest
Employee and payroll data is protected with modern encryption.
Role-based access
Granular permissions for admins, managers, finance and employees.
Full audit trail
Every payroll and HR change is logged and timestamped.
Single sign-on
Sign in with Google Workspace or Microsoft 365.
99.9% uptime SLA
Enterprise plans include a guaranteed uptime commitment.
Pricing
Simple per-employee pricing, in Kenyan Shillings
- Every plan includes every module
- Billed in KES, monthly or annually
- Volume discounts for larger teams
- Special pricing for NGOs and schools
FAQ
Questions, answered
Can't find what you're looking for? Our team in Nairobi is happy to help.
How quickly can I set up my workforce management system?
Most organizations can complete the initial setup in under 30 minutes. Our guided implementation process walks you through each step, from institutional signup to adding your first employees.
Can I try before purchasing?
Absolutely. We offer a 14-day free trial with full access to all features. No credit card required to start your trial.
Is there a mobile app available?
Yes, we offer native mobile apps for both iOS and Android. Your team can access schedules, clock in/out, request time off, and view announcements from anywhere.
Can I change my plan later?
Yes, you can upgrade or downgrade your plan at any time. Pro-rated credits are applied when upgrading, and downgrades take effect at the start of your next billing cycle.
How does employee-based pricing work?
You're billed based on active users in your system. You can add or remove users at any time, and billing adjusts automatically. We offer volume discounts for larger teams.
Can I set different permission levels?
Yes, our system includes customizable role-based access control. You can define roles like Admin, Manager, Supervisor, and Employee with granular permissions.
How does bulk employee import work?
You can import employees via CSV/Excel file. Our system validates the data and allows you to map columns to our fields. We also support API integration with existing HR systems.
Can employees access their own schedules?
Yes, employees can view their schedules, request time off, swap shifts (if permitted), and check their hours from any device via our mobile app or web portal.
Run your next payroll on Ontap
Join Kenyan teams that replaced spreadsheets and five different tools with one workspace.
- 14-day free trial
- No credit card required
- Set up in under 30 minutes